Vendors, Suppliers and Tendering

Vendors are encouraged to view the University of Regina's current tender opportunities or at Sask Tenders.

Indigenous suppliers seeking inclusion in the University of Regina's Indigenous Supplier Directory should complete the Indigenous Supplier Registration form (PDF). This directory aims to support Indigenous businesses by providing visibility and opportunities in our procurement processes.

To qualify as an Indigenous supplier:

• The business must be majority owned and controlled by Indigenous peoples (at least 51%).
• Joint ventures are eligible, where the Indigenous business demonstrates 33% of the contract's value is performed by them.

Being listed in the directory enhances visibility and facilitates participation in University procurement opportunities. The information collected will help create a comprehensive supplier profile.

Following are the terms and conditions for our purchase orders:

Confidentiality Notice: The information in this purchase order is confidential and legally privileged. It is intended solely for the named recipient. Unauthorized disclosure, copying, distribution, or reliance on this information is strictly prohibited.

Terms and Conditions:

1. The terms of this Purchase Order cannot be altered unless agreed to in writing by the Purchaser. Any additional or conflicting terms proposed by the Seller are rejected.
2. Payment will be made in Canadian funds, net 30 days from delivery or invoice date (whichever is later), unless otherwise agreed. No drafts will be accepted, and cash discounts apply from the date of invoice receipt by the Purchaser.
3. The price on the Purchase Order includes all fees, royalties, licenses, levies, and charges, unless specified otherwise.
4. Timely delivery/installation is essential. Failure to meet specified quantities and dates may result in cancellation of all or part of the shipment, at the Purchaser's discretion.
5. Goods/services are subject to inspection and approval. The Purchaser may reject unsatisfactory or non-conforming items, terminate the contract, and return/recover goods at the Seller's expense.
6. Defective goods or services must be replaced or redone by the Seller at their expense for one year from delivery/installation.
7. Assignment or sub-contracting of this Purchase Order requires written consent from the Purchaser.
8. Shipments must be prepaid and fully insured during transit to the Purchaser.
9. Electrical/electronic goods must meet Saskatchewan Electrical Safety Branch standards or be CSA approved.
10. All documentation must prominently display the Purchase Order number. Invoices are processed only after receipt and approval of all items.
11. Goods subject to WHMIS legislation must include MSDS with shipping documents.
12. Dangerous goods must comply with Canadian TDG Regulations, 49 CFR U.S. Hazmat Regulations, and other applicable environmental laws.
13. The Seller warrants no infringement of intellectual property rights in supplying goods/services under this Purchase Order.
14. The Seller indemnifies the Purchaser against damages, losses, liabilities, and expenses arising from the Seller's performance or breach of this Purchase Order.

These terms and conditions govern all our purchase orders.

Indigenous suppliers seeking inclusion in the University of Regina's Indigenous Supplier Directory are invited to complete the Indigenous Supplier Registration form (PDF). This directory aims to support Indigenous businesses by facilitating their participation in public procurement opportunities.

To qualify as an Indigenous supplier:

• The business must be majority owned and controlled by Indigenous peoples (at least 51%).
• Eligible Indigenous businesses can enter joint ventures with non-Indigenous partners, with the Indigenous entity performing a minimum of 33% of the contract's value.

Being listed in the directory enhances visibility and provides opportunities to engage in the University of Regina’s procurement processes. The information collected helps create a comprehensive supplier profile.

Explore the latest tender opportunities for the University of Regina at Sask Tenders. 

The University is committed to the inclusion of Indigenous people and businesses to support the growth of a better workforce and more vibrant communities. With this vision in mind, The University seeks to partner with Vendors that will not only deliver exceptional value through their products and services, but will also drive positive impact through Indigenous communities.

Our university ensures a fair and competitive tendering process for all qualified suppliers. Tendering procedures are managed by Supply Management Services, authorized to execute contracts and purchase orders on behalf of the university. We uphold transparency and accountability in our procurement practices to ensure compliance with university policies and legal requirements, aiming to secure competitive pricing and best value for goods and services.

For vendors submitting tenders:

• Bid documents belong to the University of Regina.
• Please check Sask Tenders for new opportunities.
• Late bids/proposals will not be accepted.
• Do not electronically alter downloaded documents except to add requested information, as this will invalidate your bid.
• The University of Regina does not accept responsibility for any damages caused by files under Tender Postings.
• Electronic transmissions are not guaranteed for accuracy, and the university is not liable for any consequential damages resulting from system use.