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University of Regina Policy

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Academic Unit Reviews

Number: OPS-130-005
Category: Operations
Owner(s): Provost and Vice-President (Academic)
Approver(s): President and Vice-Chancellor
Revised: June 13, 2023

Accepting and Managing Payments

Number: OPS-010-015
Category: Operations
Owner(s): AVP (Finance)
Approver(s): VP (Administration)
Revised: September 19, 2023

Account Write Offs

Number: GOV-010-060
Category: Governance
Owner(s): VP (Administration)
Approver(s): Board of Governors
Revised: July 26, 2022

Accountable Professional Expense Accounts (APEAs)

Number: EMP-060-005
Category: Employment
Owner(s): AVP (Finance)
Approver(s): VP (Administration)
Revised: February 14, 2020

Annual Budget Process

Number: GOV-090-005
Category: Governance
Owner(s): AVP (Finance)
Approver(s): Board of Governors
Revised: December 07, 2021

Appointing Employees to External Boards and Committees

Number: GOV-022-015
Category: Governance
Owner(s): Chief Governance Officer
Approver(s): Board of Governors
Revised: December 03, 2019

Approval Authorities and Execution of Documents

Number: GOV-010-005
Category: Governance
Owner(s): Chief Governance Officer
Approver(s): Board of Governors
Revised: December 07, 2021

Approval of Outdoor Events

Number: OPS-040-006
Category: Operations
Owner(s): AVP (Student Affairs)
Approver(s): VP (Administration)
Revised: December 21, 2023

Authority to Set Fees for Goods and Services

Number: GOV-010-020
Category: Governance
Owner(s): VP (Administration)
Approver(s): Board of Governors
Revised: December 03, 2019

Awarding the Title Emeritus/Emerita

Number: EMP-105-010
Category: Employment
Owner(s): Provost and Vice-President (Academic)
Approver(s): Board of Governors
Revised: May 04, 2021

Banner System Security

Number: OPS-050-030
Category: Operations
Owner(s): AVP (Information Services)
Approver(s): VP (Administration)
Revised: July 09, 2024

Benefit Charges

Number: GOV-090-011
Category: Governance
Owner(s): AVP (Finance)
Approver(s): VP (Administration)
Revised: February 21, 2019

Board Member Honorarium and Expenses

Number: GOV-001-005
Category: Governance
Owner(s): Chief Governance Officer
Approver(s): Board of Governors
Revised: March 07, 2023

Budget Transfers, Revisions, and Adjustments

Number: GOV-090-020
Category: Governance
Owner(s): AVP (Finance)
Approver(s): VP (Administration)
Revised: February 21, 2019

Budgetary Limits on Spending

Number: GOV-090-035
Category: Governance
Owner(s): AVP (Finance)
Approver(s): VP (Administration)
Revised: July 10, 2019

Budgetary Limits on Spending Research Funds

Number: RCH-030-010
Category: Research
Owner(s): AVP (Finance)
Approver(s): VP (Research)
Revised: July 10, 2019

Building Lock-Up

Number: OPS-050-005
Category: Operations
Owner(s): AVP (Student Affairs)
Approver(s): VP (Administration)
Revised: March 12, 2024

Care and Use of Animals

Number: RCH-020-005
Category: Research
Owner(s): VP (Research)
Approver(s): Executive of Council
Revised: February 24, 2021

Class Scheduling Policy

Number: OPS-040-015
Category: Operations
Owner(s): Registrar
Approver(s): Provost and Vice-President (Academic)
Revised: January 29, 2020

Code of Conduct

Number: GOV-022-005
Category: Governance
Owner(s): President and Vice-Chancellor
Approver(s): Board of Governors
Revised: March 10, 2020

Compensation for Out-of-Scope Employees

Number: EMP-030-005
Category: Employment
Owner(s): Provost and Vice-President (Academic), VP (Administration)
Approver(s): Board of Governors
Revised: May 05, 2020

Computing Services for Non-Credit Students

Number: OPS-080-020
Category: Operations
Owner(s): AVP (Information Services)
Approver(s): VP (Administration)
Revised: July 09, 2024

Conflict of Interest and Conflict of Commitment

Number: GOV-022-010
Category: Governance
Owner(s): AVP (Human Resources), Chief Governance Officer
Approver(s): Board of Governors
Revised: July 25, 2023

Constructing a Non-University Owned Building on Campus

Number: OPS-040-010
Category: Operations
Owner(s): AVP (Facilities Management)
Approver(s): Board of Governors
Revised: April 28, 2023

Corporate Travel Card

Number: EMP-050-015
Category: Employment
Owner(s): AVP (Finance)
Approver(s): VP (Administration)
Revised: March 04, 2021

Delegation of Authority, Senior Executive

Number: GOV-010-010
Category: Governance
Owner(s): Chief Governance Officer
Approver(s): Board of Governors
Revised: September 26, 2023

Digital Preservation

Number: GOV-070-007
Category: Governance
Owner(s): AVP (Information Services), Dean, University Libraries and Archives
Approver(s): President and Vice-Chancellor
Revised: October 13, 2022

Donating to or Sponsoring External Groups and Causes

Number: GOV-030-010
Category: Governance
Owner(s): VP (Administration)
Approver(s): Board of Governors
Revised: December 12, 2023

Donation and Gift Acceptance

Number: GOV-030-005
Category: Governance
Owner(s): AVP (Finance), Executive Director, University Advancement
Approver(s): President and Vice-Chancellor
Revised: March 10, 2020

Emergency Management

Number: GOV-100-017
Category: Governance
Owner(s): AVP (Human Resources)
Approver(s): VP (Administration)
Revised: January 12, 2023

Employment Equity and Diversity

Number: EMP-010-010
Category: Employment
Owner(s): AVP (Human Resources)
Approver(s): Board of Governors
Revised: July 25, 2023

Employment vs. Contracted Services

Number: EMP-010-005
Category: Employment
Owner(s): AVP (Human Resources)
Approver(s): VP (Administration)
Revised: March 03, 2021

Enterprise Risk Management

Number: GOV-080-005
Category: Governance
Owner(s): Chief Governance Officer
Approver(s): Board of Governors
Revised: December 13, 2022

Establishing Student Awards

Number: GOV-010-025
Category: Governance
Owner(s): AVP (Academic)
Approver(s): Provost and Vice-President (Academic)
Revised: September 17, 2019

Ethics - Research with Humans

Number: RCH-020-010
Category: Research
Owner(s): VP (Research)
Approver(s): Board of Governors
Revised: April 28, 2023

Expenses - General

Number: EMP-060-006
Category: Employment
Owner(s): AVP (Finance)
Approver(s): VP (Administration)
Revised: March 10, 2020

External Customer Credit, Invoicing and Collection

Number: OPS-030-005
Category: Operations
Owner(s): AVP (Finance)
Approver(s): VP (Administration)
Revised: April 03, 2019

Filming/Photography on Campus

Number: GOV-020-020
Category: Governance
Owner(s): Director, Communications and Marketing
Approver(s): President and Vice-Chancellor
Revised: May 17, 2023

Fiscal and Research Year-Ends

Number: OPS-010-005
Category: Operations
Owner(s): AVP (Finance)
Approver(s): VP (Administration)
Revised: January 28, 2020

Food Services

Number: OPS-100-005
Category: Operations
Owner(s): AVP (Student Affairs)
Approver(s): VP (Administration)
Revised: June 02, 2024

Freedom of Information and Protection of Privacy

Number: GOV-060-005
Category: Governance
Owner(s): Chief Governance Officer
Approver(s): Board of Governors
Revised: April 28, 2023

Fund Monitoring

Number: GOV-090-030
Category: Governance
Owner(s): AVP (Finance)
Approver(s): VP (Administration)
Revised: June 30, 2021

Fundraising Priorities and Prospect Management

Number: OPS-140-005
Category: Operations
Owner(s): Chief Governance Officer
Approver(s): President and Vice-Chancellor
Revised: February 06, 2024

Gift Giving and Staff Functions

Number: EMP-060-009
Category: Employment
Owner(s): AVP (Finance)
Approver(s): VP (Administration)
Revised: October 17, 2018

Health and Safety

Number: GOV-100-005
Category: Governance
Owner(s): AVP (Human Resources)
Approver(s): Board of Governors
Revised: September 20, 2022

Information Technology Initiatives

Number: OPS-080-030
Category: Operations
Owner(s): AVP (Information Services)
Approver(s): VP (Administration)
Revised: December 19, 2022

Installation and Use of Video Surveillance Systems

Number: OPS-050-015
Category: Operations
Owner(s): AVP (Student Affairs)
Approver(s): VP (Administration)
Revised: July 24, 2024

Insurance Coverage

Number: OPS-060-005
Category: Operations
Owner(s): AVP (Finance)
Approver(s): VP (Administration)
Revised: June 10, 2020

Internal Audit

Number: GOV-080-015
Category: Governance
Owner(s): Chief Governance Officer
Approver(s): Board of Governors
Revised: September 24, 2024

Investments

Number: GOV-090-040
Category: Governance
Owner(s): AVP (Finance)
Approver(s): Board of Governors
Revised: September 24, 2024

Legal Entities

Number: GOV-010-015
Category: Governance
Owner(s): VP (Administration)
Approver(s): Board of Governors
Revised: April 30, 2024

Legal Name and Change of Name

Number: EMP-100-005
Category: Employment
Owner(s): Registrar
Approver(s): Provost and Vice-President (Academic), VP (Administration)
Revised: January 22, 2024

Limitation of Liability for Non University Owned Data

Number: OPS-080-025
Category: Operations
Owner(s): AVP (Information Services)
Approver(s): VP (Administration)
Revised: September 12, 2019

Lowering the Flag to Half-Mast

Number: GOV-040-015
Category: Governance
Owner(s): AVP (Facilities Management)
Approver(s): President and Vice-Chancellor
Revised: November 08, 2023

Management of Assets

Number: OPS-010-045
Category: Operations
Owner(s): AVP (Finance)
Approver(s): VP (Administration)
Revised: February 14, 2024

Moving Expenses

Number: EMP-010-020
Category: Employment
Owner(s): AVP (Human Resources)
Approver(s): President and Vice-Chancellor
Revised: January 19, 2023

Naming Buildings, Facilities and Academic Units

Number: GOV-020-005
Category: Governance
Owner(s): Executive Director, University Advancement
Approver(s): Board of Governors
Revised: July 10, 2020

Obtaining Printing Services

Number: OPS-090-010
Category: Operations
Owner(s): AVP (Information Services)
Approver(s): VP (Administration)
Revised: February 27, 2024

Official University Social Media Accounts

Number: GOV-020-035
Category: Governance
Owner(s): AVP (University Advancement and Communications)
Approver(s): President and Vice-Chancellor
Revised: July 21, 2022

Operating Budget Surpluses

Number: GOV-090-015
Category: Governance
Owner(s): AVP (Finance)
Approver(s): VP (Administration)
Revised: July 10, 2019

Out-of-Scope Senior Appointments

Number: EMP-010-030
Category: Employment
Owner(s): President and Vice-Chancellor
Approver(s): Board of Governors
Revised: September 24, 2024

Ownership of Intellectual Property

Number: GOV-050-005
Category: Governance
Owner(s): VP (Research)
Approver(s): Board of Governors
Revised: September 24, 2024

Password Management

Number: OPS-050-035
Category: Operations
Owner(s): AVP (Information Services)
Approver(s): VP (Administration)
Revised: July 29, 2022

Payment Card Data Security

Number: OPS-030-010
Category: Operations
Owner(s): AVP (Finance), AVP (Information Services)
Approver(s): VP (Administration)
Revised: December 15, 2023

Personal Computer Allocations (Evergreen Program)

Number: OPS-080-010
Category: Operations
Owner(s): AVP (Information Services)
Approver(s): VP (Administration)
Revised: June 08, 2018

Petty Cash

Number: OPS-010-040
Category: Operations
Owner(s): AVP (Finance)
Approver(s): VP (Administration)
Revised: January 02, 2024

Policy Governance

Number: GOV-070-010
Category: Governance
Owner(s): Chief Governance Officer
Approver(s): Board of Governors
Revised: July 25, 2023

Political Donations and Sponsorships

Number: GOV-030-012
Category: Governance
Owner(s): VP (Administration)
Approver(s): Board of Governors
Revised: December 12, 2023

Position Control and Funding

Number: GOV-010-030
Category: Governance
Owner(s): AVP (Finance)
Approver(s): Provost and Vice-President (Academic), VP (Administration)
Revised: February 17, 2021

Print Equipment and Related Software

Number: OPS-090-005
Category: Operations
Owner(s): AVP (Information Services)
Approver(s): VP (Administration)
Revised: February 27, 2024

Purchasing Cards

Number: OPS-020-010
Category: Operations
Owner(s): AVP (Finance)
Approver(s): VP (Administration)
Revised: November 18, 2019

Purchasing Goods and Services

Number: GOV-010-035
Category: Governance
Owner(s): VP (Administration)
Approver(s): Board of Governors
Revised: December 03, 2019

Radiation Safety

Number: GOV-100-020
Category: Governance
Owner(s): AVP (Human Resources)
Approver(s): VP (Research)
Revised: June 11, 2024

Records and Information Management

Number: GOV-070-005
Category: Governance
Owner(s): Chief Governance Officer, Dean, University Libraries and Archives
Approver(s): Board of Governors
Revised: December 14, 2018

Research and Scholarly Integrity

Number: GOV-022-025
Category: Governance
Owner(s): VP (Research)
Approver(s): Board of Governors
Revised: July 26, 2022

Research Chairs

Number: RCH-010-010
Category: Research
Owner(s): Provost and Vice-President (Academic), VP (Research)
Approver(s): Board of Governors
Revised: July 10, 2020

Research Cost Recovery

Number: RCH-030-005
Category: Research
Owner(s): AVP (Research)
Approver(s): VP (Research)
Revised: October 25, 2024

Research Institutes and Centres

Number: RCH-010-005
Category: Research
Owner(s): VP (Research)
Approver(s): Board of Governors
Revised: March 09, 2021

Research with Cannabis

Number: RCH-020-015
Category: Research
Owner(s): AVP (Research)
Approver(s): VP (Research)
Revised: December 01, 2021

Respectful Engagement with Elders

Number: GOV-040-025
Category: Governance
Owner(s): AVP (Indigenous Engagement)
Approver(s): President and Vice-Chancellor
Revised: March 02, 2023

Respectful University

Number: GOV-100-015
Category: Governance
Owner(s): AVP (Human Resources)
Approver(s): Board of Governors
Revised: July 25, 2023

Returning University Assets When Employment Ends

Number: EMP-105-005
Category: Employment
Owner(s): AVP (Finance)
Approver(s): VP (Administration)
Revised: July 19, 2023

Safe Disclosure

Number: GOV-022-020
Category: Governance
Owner(s): Chief Governance Officer
Approver(s): Board of Governors
Revised: July 25, 2023

Sale and Service of Alcohol on Campus

Number: OPS-110-005
Category: Operations
Owner(s): AVP (Student Affairs)
Approver(s): VP (Administration)
Revised: March 15, 2024

Service and Support Animals

Number: OPS-160-005
Category: Operations
Owner(s): AVP (Student Affairs)
Approver(s): President and Vice-Chancellor
Revised: September 04, 2024

Sexual Violence/Misconduct

Number: GOV-100-018
Category: Governance
Owner(s): AVP (Human Resources), AVP (Student Affairs)
Approver(s): Board of Governors
Revised: December 13, 2022

Smoke-Free Campus

Number: GOV-100-010
Category: Governance
Owner(s): AVP (Human Resources)
Approver(s): VP (Administration)
Revised: June 14, 2022

Smudging/Pipe Ceremonies

Number: GOV-040-020
Category: Governance
Owner(s): AVP (Indigenous Engagement)
Approver(s): President and Vice-Chancellor
Revised: February 27, 2024

Space Management and Allocation

Number: OPS-040-005
Category: Operations
Owner(s): AVP (Facilities Management)
Approver(s): VP (Administration)
Revised: November 19, 2019

Supported Hardware, Software and Related Products

Number: OPS-080-015
Category: Operations
Owner(s): AVP (Information Services)
Approver(s): VP (Administration)
Revised: August 03, 2022

Surveys

Number: GOV-070-025
Category: Governance
Owner(s): Director, Office of Institutional Research
Approver(s): Chief Governance Officer
Revised: January 12, 2022

Textbook Acquisition

Number: OPS-120-015
Category: Operations
Owner(s): AVP (Student Affairs)
Approver(s): Provost and Vice-President (Academic), VP (Administration)
Revised: June 09, 2021

Travel

Number: EMP-050-005
Category: Employment
Owner(s): VP (Administration)
Approver(s): President and Vice-Chancellor
Revised: November 01, 2022

Travel Insurance

Number: EMP-050-010
Category: Employment
Owner(s): AVP (Finance)
Approver(s): VP (Administration)
Revised: June 10, 2020

Tuition

Number: GOV-090-045
Category: Governance
Owner(s): Provost and Vice-President (Academic)
Approver(s): Board of Governors
Revised: August 06, 2019

University Name, Corporate and Academic Seals

Number: GOV-020-030
Category: Governance
Owner(s): Chief Governance Officer
Approver(s): Board of Governors
Revised: March 12, 2024

Unlicensed Radio Frequency Spectrum

Number: OPS-080-035
Category: Operations
Owner(s): AVP (Facilities Management), AVP (Information Services)
Approver(s): VP (Administration)
Revised: April 20, 2023

Use of Computer and Network Systems

Number: OPS-080-005
Category: Operations
Owner(s): AVP (Information Services)
Approver(s): VP (Administration)
Revised: September 11, 2019

Use of Copyrighted Materials

Number: GOV-050-010
Category: Governance
Owner(s): Dean, University Libraries and Archives
Approver(s): Board of Governors
Revised: November 24, 2022

Violence Prevention

Number: GOV-100-016
Category: Governance
Owner(s): VP (Administration)
Approver(s): Board of Governors
Revised: September 24, 2024

Weapons

Number: OPS-050-010
Category: Operations
Owner(s): AVP (Student Affairs)
Approver(s): VP (Administration)
Revised: March 05, 2024

Website Naming, Hosting, Risks and Security

Number: OPS-080-040
Category: Operations
Owner(s): AVP (Information Services), Executive Director, University Communications and Marketing
Approver(s): Chief Governance Officer
Revised: July 26, 2024

Workplace Accommodation

Number: EMP-080-005
Category: Employment
Owner(s): AVP (Human Resources)
Approver(s): President and Vice-Chancellor
Revised: August 23, 2024