OneDrive
- Multi-factor Authentication (MFA) will be Mandatory with M365 Accounts for all registered Students, October 15, 2024.
- OneDrive allows you to store your documents, photos, and folders in a secure cloud and access them from anywhere, share them with other people, and sync them across your devices.
Netstorage and Old Network Drives (such as T:\ I:\ with path \\compserv and similar) will no longer be available off-campus unless connected to the VPN as of July 2, 2024. Also blocked from UofR Guest wireless and on campus public lab networks.
Netstorage and Old Network Drives (such as T:\ I:\ with path \\compserv and similar) will no longer be available and fully retired as of July 31, 2024
FILR will no longer be available as of July 31, 2024, and shared public links in FILR will still work until December 18, 2024 (Wednesday).- OneDrive can be accessed with the OneDrive software or online through https://portal.office.com
Yes, you will still be able to see your files in FILR, but they will be read-only files.
- FILR will no longer be available as of July 31, 2024.
- FILR Shared public links in FILR will still work until December 18, 2024 (Wednesday).
OneDrive Info
There are two ways you can check how much space you have left on your OneDrive account:
Option 1: Viewing through your OneDrive account
1. Click Settings.
2. Click Site Settings.
3. In Site Collection Administration click Storage Metrics.
Option 2: Viewing through your Windows notification area
1. Right click the OneDrive icon in the Windows notification area, and then select Manage storage.
2. Select View OneDrive storage.
When you install the OneDrive app for PC or Mac, a copy of your OneDrive is downloaded to your Mac or PC and put in the OneDrive folder. This folder is kept in sync with OneDrive. If you add, change, or delete a file or folder on the OneDrive website, the file or folder is added, changed, or deleted in your OneDrive folder and vice versa.
To upload files to OneDrive automatically, just copy or move the files to your OneDrive folder using the File Explorer Finder, or save them in your OneDrive folder from an app. Files you upload this way can be up to 2 GB in size. If you installed the OneDrive app on other computers, the files will automatically be added to the OneDrive folders on them, too.
You can also use the File Explorer/Finder to rename and delete files, create new folders, and move files around in your OneDrive folder. The changes will automatically be made in OneDrive and your other computers that have the OneDrive app installed.
- On your Windows or Mac computer, search for and open OneDrive.
- When OneDrive starts, you will be asked to sign in with your account.
- Enter your username@uregina.ca and password. This is the same login you will use for all Office 365 applications.
Getting Started with OneDrive
- OneDrive allows you to store your documents, photos, and folders in a secure cloud and access them from anywhere, share them with other people, and sync them across your devices.
- OneDrive is accessible on any device through your web browser and can also be downloaded onto any device including Windows, MacOS, iOS, or Android.
OneDrive Tips and Tricks
OneDrive Help
There are several ways to save and sync your files in OneDrive.
- You can sync and backup your important folders on your device, or you can drag and drop files and folders that you want to save and back-up.
To sync OneDrive, sign in to Office 365, select OneDrive at the top of the page, and then click Sync.
- Download files and folders from OneDrive or SharePoint.
- Upload files and folders to OneDrive.
- Delete and restore files and folders in OneDrive.
- Sync important files from your computer to OneDrive.
Save disk space with OneDrive Files On-Demand for:
- Share files and folders with others.
- Manage your shared files and folders.
- Stop sharing files or folders or change permissions.
- With OneDrive, you'll never need to attach files to your emails again, and in fact, we recommend you don't.
- From a collaboration standpoint, it is cumbersome to work on files together when everyone is editing their own copy.
- And from a resource standpoint, emailing attachments duplicates copies.
- You can attach your files using a link. The function appears the same in Outlook, but it will provide the option of attaching the link or an attachment.
- Whenever possible we suggest using the link.
- Yes, you can edit files within OneDrive using the web app versions of Microsoft Office programs, including Word, Excel, PowerPoint, and OneNote. To open a file within OneDrive, click on the file name and choose “Edit Document” and then “Edit in Web App” from the top menu bar.
- When you share a document with another user, you can choose whether to give that user editing rights.
- OneDrive will remember the ten most recent versions of edited documents.
- Collaborate and co-author files with your colleagues.
- Use @mention in comments to tag and notify someone.
- If it's a Word, Excel, PowerPoint document, there is a Comment tab/section that indicates the person editing and which section they have edited.
- A color corresponding to a person’s name will show in the section they have edited on the document, thereby clearly knowing where changes were made in real time or at a previous time.
You can view a previous version of a file or item on your site as long as versioning was turned on for the library or list where the file or item was saved.
To view a version of a document on your computer:- Select the file or item that you want to view history.
- Click Files.
- Select Version history.
- In the Version History dialog box select the version of the file or item you need.
In OneDrive web app:
- Select the document, and click on the three dots (…) next to the document, and select Version history.
To restore a document previous version on your computer:
- Select the document for which you want to restore an earlier version.
- Click Files.
- Select Version history.
- Open the drop-down menu for the document version you want to restore.
- Click Restore.
- Click OK.
In OneDrive web app
- Select the document, and click on the three dots (…) next to the document, and select Version history.
- A window pane will open with a list of the history of the document.
- Select your preferred version you would like to restore, right-click, and select Restore.
- To recover deleted OneDrive files, check your Recycle Bin on your desktop, or go to the OneDrive website and tap or click the Recycle bin folder on the left navigation pane in OneDrive.
- The default retention of deleted items is 90 days.
- If you can find what you are looking for, you can click on Second-stage recycle bin in the Recycle bin folder.
FAQs
- The files and folders you store in OneDrive are private until you decide to “share” them with specific people.
- As the owner of your documents, you also have the ability to stop sharing files with specific people at any time.
- Refreshing your web browser will usually fix this.
- Your document will auto-save periodically or when you close your browser tab.
- You can also click on the floppy disk save icon in the left side of the command bar at the top of the document.
- See, https://support.microsoft.com/en-us/office/save-a-document-b7f55d8c-d714-4892-8fde-853a82419027
- Mulitple people editng a file at the same time info.
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The file or folder will be removed from the shared users computer automatically.
Note: There is nothing to prevent the user from making a separate copy of a share before you remove the share option.
OneDrive Files On-Demand helps you access all your files in OneDrive without having to download all of them and use storage space on your device.
When you turn on Files On-Demand, you’ll see all your files and get new information about each file. New files created online or on another device appear as online-only files, which don’t take up space on your device. When you’re connected to the Internet, you’ll be able to use the files like every other file on your device.
Follow the links below to learn how to enable and make use of OneDrive Files On-Demand: