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You can sign into OneDrive with your username@uregina.ca and current password.
  • OneDrive allows you to store your documents, photos, and folders in a secure cloud and access them from anywhere, share them with other people, and sync them across your devices.

Netstorage and Old Network Drives (such as T:\ I:\ with path \\compserv and similar) will no longer be available off-campus unless connected to the VPN as of July 2, 2024. Also blocked from UofR Guest wireless and on campus public lab networks.

Netstorage and Old Network Drives (such as T:\ I:\ with path \\compserv and similar) will no longer be available and fully retired as of July 31, 2024

FILR will no longer be available as of July 31, 2024, and shared public links in FILR will still work until December 18, 2024 (Wednesday).

OneDrive Quicksheet for Employees

OneDrive Basics QuickSheet for Students

What will my new files look like once they are moved to OneDrive?
In OneDrive you will see a subfolder for "I_Drive" (with existing i:\drive files) AND "FILR_PS" (FILR Personal Storage files).
Will I still be able to see my FILR files?

Yes, you will still be able to see your files in FILR, but they will be read-only files.

  • FILR will no longer be available as of July 31, 2024.
  • FILR Shared public links in FILR will still work until December 18, 2024 (Wednesday).
What happens to my shared files in FILR?

The person you have shared filed with will be able to view only, so you need reshare your files in OneDrive.

  • FILR will no longer be available as of July 31, 2024.
  • FILR Shared public links in FILR will still work until December 18, 2024 (Wednesday).

OneDrive Info

How can I check to see how much space I have left on my OneDrive account?

There are two ways you can check how much space you have left on your OneDrive account:

Option 1: Viewing through your OneDrive account
1. Click Settings.
2. Click Site Settings.
3. In Site Collection Administration click Storage Metrics.

Option 2: Viewing through your Windows notification area
1. Right click the OneDrive icon in the Windows notification area, and then select Manage storage.
2. Select View OneDrive storage.

What does the OneDrive folder do?

When you install the OneDrive app for PC or Mac, a copy of your OneDrive is downloaded to your Mac or PC and put in the OneDrive folder. This folder is kept in sync with OneDrive. If you add, change, or delete a file or folder on the OneDrive website, the file or folder is added, changed, or deleted in your OneDrive folder and vice versa.

To upload files to OneDrive automatically, just copy or move the files to your OneDrive folder using the File Explorer Finder, or save them in your OneDrive folder from an app. Files you upload this way can be up to 2 GB in size. If you installed the OneDrive app on other computers, the files will automatically be added to the OneDrive folders on them, too.

You can also use the File Explorer/Finder to rename and delete files, create new folders, and move files around in your OneDrive folder. The changes will automatically be made in OneDrive and your other computers that have the OneDrive app installed.

How do I Sign in to OneDrive?
  • On your Windows or Mac computer, search for and open OneDrive.
  • When OneDrive starts, you will be asked to sign in with your account.
  • Enter your username@uregina.ca and password. This is the same login you will use for all Office 365 applications.
How much storage is included in OneDrive?
All students receive 25GB of storage for their use.
Do I have to install the OneDrive app on all my computers?
No. If you don't want to keep all the files in your OneDrive on a computer, you can still work with your OneDrive on that computer by going to the OneDrive website.
Can I access my OneDrive files from my phone or tablet?
Yes. OneDrive has an app for iOS and Android devices that you can download and use to access
your files, depending on the license added to your account.

Getting Started with OneDrive

  • OneDrive allows you to store your documents, photos, and folders in a secure cloud and access them from anywhere, share them with other people, and sync them across your devices.
  • OneDrive is accessible on any device through your web browser and can also be downloaded onto any device including Windows, MacOS, iOS, or Android.

Download OneDrive

One Drive is already installed on U of R managed computers. If you want OneDrive for your personal device you can download it directly from Microsoft.

Access OneDrive Online

Not ready to download OneDrive? You can access it online through your web browser.

OneDrive Tips and Tricks

This tutorial shows the top new features in OneDrive. New updates for MS OneDrive include a new "For You" AI-recommendation, Folder colors, quick search, pivoting by People and Meetings, and lots more.

OneDrive Help

Can I store files in Documents or on my desktop?
Yes, you may. Documents that are on the desktop or in the Documents folder will be synced to OneDrive by default every time the computer is connected to the Internet.
How do I Save and Sync my files and folders?

There are several ways to save and sync your files in OneDrive.

  • You can sync and backup your important folders on your device, or you can drag and drop files and folders that you want to save and back-up.

To sync OneDrive, sign in to Office 365, select OneDrive at the top of the page, and then click Sync.

Save disk space with OneDrive Files On-Demand for:

How do I Share files and folders?
Can I just share files by attaching them in my emails as I did before?
  • With OneDrive, you'll never need to attach files to your emails again, and in fact, we recommend you don't.
  • From a collaboration standpoint, it is cumbersome to work on files together when everyone is editing their own copy.
  • And from a resource standpoint, emailing attachments duplicates copies.
  • You can attach your files using a link. The function appears the same in Outlook, but it will provide the option of attaching the link or an attachment.
  • Whenever possible we suggest using the link.
Can I edit documents within OneDrive?
  • Yes, you can edit files within OneDrive using the web app versions of Microsoft Office programs, including Word, Excel, PowerPoint, and OneNote. To open a file within OneDrive, click on the file name and choose “Edit Document” and then “Edit in Web App” from the top menu bar.
  • When you share a document with another user, you can choose whether to give that user editing rights.
  • OneDrive will remember the ten most recent versions of edited documents.
How do I Collaborate?
How can I tell when a shared document has been edited in OneDrive?
  • If it's a Word, Excel, PowerPoint document, there is a Comment tab/section that indicates the person editing and which section they have edited.
  • A color corresponding to a person’s name will show in the section they have edited on the document, thereby clearly knowing where changes were made in real time or at a previous time.
How do I share, change permissions, and know who sees my files and folders?

You can use OneDrive to share photos, Microsoft Office documents, other files, and entire folders with people. The files and folders you store in OneDrive are private until you decide to share them and you can see who a OneDrive file is shared with or stop sharing at any time.

Who sees my files?

  • In OneDrive, on the left-hand column navigation pane, click on Shared.
  • Click on “Shared with you” tab to see documents or files shared with you by others.
  • Click on “Shared by you” tab to see documents or files shared by you with other people.

Additional references

Can I share files and documents from OneDrive with External users and Students?
Yes, you can share with anyone with an email address. You can use Teams to create collaboration groups to share files with.
How can I view versions of a document in my OneDrive?

You can view a previous version of a file or item on your site as long as versioning was turned on for the library or list where the file or item was saved.

To view a version of a document on your computer:
  1. Select the file or item that you want to view history.
  2. Click Files.
  3. Select Version history.
  4. In the Version History dialog box select the version of the file or item you need.

In OneDrive web app:

  1. Select the document, and click on the three dots (…) next to the document, and select Version history.
How can I restore a previous document version?

To restore a document previous version on your computer:

  1. Select the document for which you want to restore an earlier version.
  2. Click Files.
  3. Select Version history.
  4. Open the drop-down menu for the document version you want to restore.
  5. Click Restore.
  6. Click OK.

In OneDrive web app

  1. Select the document, and click on the three dots (…) next to the document, and select Version history.
  2. A window pane will open with a list of the history of the document.
  3. Select your preferred version you would like to restore, right-click, and select Restore.
Can I recover OneDrive files that I deleted?
  • To recover deleted OneDrive files, check your Recycle Bin on your desktop, or go to the OneDrive website and tap or click the Recycle bin folder on the left navigation pane in OneDrive.
  • The default retention of deleted items is 90 days.
  • If you can find what you are looking for, you can click on Second-stage recycle bin in the Recycle bin folder.

FAQs

Will my files still be private once they are moved to OneDrive?
  • The files and folders you store in OneDrive are private until you decide to “share” them with specific people.
  • As the owner of your documents, you also have the ability to stop sharing files with specific people at any time.
When I open a document for online editing it seems to partially open (or stalls at 0% loaded) but is mostly blank; What should I do?
  • Refreshing your web browser will usually fix this.
How do I save an opened document in OneDrive when I'm editing online?
What happens if two people are editing a file at the same time in OneDrive?
If I share a file or folder, then later remove the share, what happens to the copy on the computer of the users I have shared the file with?
  • The file or folder will be removed from the shared users computer automatically.

Note: There is nothing to prevent the user from making a separate copy of a share before you remove the share option.

How can I save space?

OneDrive Files On-Demand helps you access all your files in OneDrive without having to download all of them and use storage space on your device.

When you turn on Files On-Demand, you’ll see all your files and get new information about each file. New files created online or on another device appear as online-only files, which don’t take up space on your device. When you’re connected to the Internet, you’ll be able to use the files like every other file on your device.

Follow the links below to learn how to enable and make use of OneDrive Files On-Demand:

Are there other Storage Options?
  • If you are a Mac user you can use Kanaka.

MS OneDrive Help and Suport

Microsoft offers a variety of help guides about how to use OneDrive.

Download and Upload Files from OneDrive or SharePoint

You can download files and folders from Microsoft OneDrive or SharePoint to your computer with just a few clicks.