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MS Teams

Microsoft Teams allows you to share files created in Office 365 among your fellow collaborators. Everyone can stay up-to-date on the latest project status. Teams allows multiple people to edit documents simultaneously.

  • In Teams there's a link to Microsoft Apps where you can open Word, Excel, PowerPoint, and more.

Quick Teams Info

  • Use 'Chat' feature for instant messaging with colleagues individually or in a group chat.
  • Meetings can have a Teams link added with one click.
    • Default is always include Teams meeting, Turn it off in File- Options (bottom left corner) – Calendar Options - remove checkmark “Add online meeting to all meetings” - Click OK.
  • Create a team to collaborate with a group or work on a project by using the ’Request-a-team' app on the left side apps list.

Getting Started with Teams

Teams lets you quickly pull together a team with people inside and outside your organization, with vitual meetings, chat with others to drive fast and inclusive conversations, securely share and coauthor documents, and iterate on projects.

Teams is platform-agnostic, which means you can use or download it on almost any device including, Windows, MacOS, iOS, Android, and web browser.

How can I collaborate with Teams?
How do I create a team?
To create a team at the University of Regina, follow these steps:

  1. Open the "Request-a-Team" app – Located in the left navigation bar of the Microsoft Teams application.
  2. Complete the required template – Fill out the form with the necessary details.
  3. Submit your request – After submission, the system will typically create your team within a few minutes. You’ll receive a confirmation notification under Activity in the left navigation bar of Microsoft Teams, as well as an email in your Outlook inbox.
Note: The University of Regina requires this method instead of the standard team creation process.

For step-by-step instructions, refer to the Teams Get Started Quicksheet (PDF)
How do I Manage a Team - Add Members and create Channels?
How do I communicate with Teams?

Microsoft Support

How do I integrate?

Microsoft Support

How do I share files and documents?
How do I store files?
Teaching and Learning - Teaching with Teams
How do I share a network file with an external person?
  1. Upload the file to a Teams channel (or SharePoint, if it’s stored there).
  2. Click "Share" on the file and enter the external user’s email address.
  3. Set permissions—external users will have guest access by default, allowing them to:
    1. View, edit, and download files.
    2. Participate in channel conversations.
    3. Not add, delete, or manage channels (unless adjusted).
  4. Adjust permissions if needed—you can grant higher access (e.g., edit or manage channels) via permission settings.

Note: The external user will receive an email invitation with a link. When they click it, they’ll need to verify their identity using a one-time passcode (OTP) sent to their email before accessing the file.