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  4. Report an Incident

Report an Incident

Why Should I Report an Incident?

You should report any incident to Health and Safety within 24 hours, regardless of injury.  A Health and Safety team member will conduct an investigation of the incident in order to prevent a recurrence and to ensure that the University of Regina meets regulatory requirements. 

By submitting an Incident Report Form, you are doing your part to keep our campuses safe for students, faculty, staff, and visitors.

How Do I Submit an Incident Report Form?

The Incident Report Form is available in two versions, one for faculty and staff, and one for students, visitors and contractors.  Both versions are available in Word and fillable PDF for your convenience.
 

What are Examples of Incidents I should Report?

A few examples of incident(s) to report to us are:

  • Any chemical spill in a public area
  • Any chemical spill which requires the assistance of the chemical spill response team
  • Slips, trips or falls which are caused by external factors (loose tiles, extension cords)
  • Injuries caused by work setup – lifting or pushing loads, injuries caused by computer desk setup or by equipment at work
  • Any lab incident which requires the use of the eyewash or shower
  • Any explosion in a laboratory
  • Workplace violence or threats of violence
  • Disturbance of asbestos-containing ceiling tiles
  • Exposure to hazardous chemicals, either known or suspected
  • Gas leak
  • Discharge of a fire extinguisher

What are Examples of Incidents I should not report?

A few examples of incidents to not report to us are:

  • Routine building maintenance issues ie: burned out lights, fume hoods not working. These are reported to Work Control through FAMIS.
  • Break and enter and/or theft, or attempts. These should be reported immediately to Protective Services (306-585-4999). If theft or damage to hazardous materials is suspected, Health and Safety should also be notified (306-337-2370).

What if an Incident Results in an Injury?

  • Paid employees must notify their supervisor or manager (see Information for Employees, Supervisors, and Managers section below). Eligible employees who sustain an injury due to a work-related incident which causes a need for medical treatment and/or time away from work should report their injury to the Saskatchewan Workers' Compensation Board.
  • If a student sustains an injury, they must notifiy their instructor as soon as possible.

Information for Employees, Supervisors, and Managers

If an employee sustains an injury while at work:

  • If immediate medical attention is required, call 911. Do not transport the injured person(s) to the hospital; call 911 for an ambulance. Otherwise, seek medical attention as required.
  • Employees must report the incident to their supervisor immediately or as soon as possible.
  • The supervisor must call Protective Services (306-585-4999).
  • Following a serious incident, do not alter the scene without contacting AND receiving approval from the Health and Safety Manager, Human Resources (306-585-4776), or the Health, Safety & Emergency Management Advisor, Human Resources (306-585-5487). This is important to ensure the integrity of the investigation scene and reported incident.
  • The employee must complete and sign page 1 of the Incident Report Form; the supervisor/manager must complete and sign page 2. Where applicable, a Worker’s Report of Injury (W1) must also be completed. *If the supervisor is unable to complete page 2 of the Incident Report Form within 24 hours, the forms should be submitted "as is" with the completed and signed page 2 from the supervisor to follow.
  • The supervisor and employee must review the recommendations for corrective action with a focus on prevention of reoccurence.
  • The employee must report capabilities to their supervisor and continue to provide further written medical information to the Healthy Workplace Advisor (Human Resources).  For privacy reasons, do not retain copies of the Incident Report or other documents in the unit office.
  • If the employee is absent from work, the employee must report regularaly to their supervisor/manager regarding their return to work date and/or changes that may be required to their work schedule. To ensure a safe return to work, an employee must email medical evidence of capability to the Healthy Workplace Advisor (Human Resources) or call 306-337-3269.